ExecuPharm’s Privacy Policy was last updated on 27 September 2018

Thank you for taking the time to read our Privacy Policy. ExecuPharm (EP), a PAREXEL Company is a global functional service clinical research organization headquartered in the US, who provides clinical research support services to the pharmaceutical industry. The purpose of this Privacy Policy is to explain what EP does with personally identifiable information that you provide to us, such as your name, mailing address or email address. We want you to know how your personally identifiable information will be protected, who we may share it with, and for what purposes.

What information is collected?

This applies to all personal data or information collected by EP. Personal information collected by EP is often limited to name, address, email address, spoken language, country, or location, but may include other information as needed to provide a requested service or where an employment opportunity is being considered, offered, or maintained.

EP takes reasonable steps to maintain collected personal data as accurate, complete, current, and utilized for its intended use. EP limits the collection and processing of personal information only to what is necessary to fulfill the intended purpose. When you contact EP via its website to request or access information, you are asked to provide your personal information. By providing your personal information to EP via its website, you agree to the terms of this Privacy Policy and to receive communications from EP.

The personal data may be used to administer and manage matters relating to EP’s Clients’ contractual obligations and to comply with any potential applicable regulatory requirements.

EP does not knowingly collect personally identifiable information from any person who is under the age of 18.

EP may process certain types of sensitive data (e.g. race or ethnicity for the purposes of US equal opportunities monitoring) if it is prescribed by local law, or it is needed for the protection of life, health, freedom, or if it is required for the performance of your employment contract, subject to appropriate security safeguards and local legal requirements.

How is the information that is collected used?

EP retains all the information we gather about you in an effort to make repeat use of your information to maximize efficient, practical, and relevant information related to business purposes for 3 years or earlier if you change or request the removal of your personal data as described below.

Who has access to this information?

Provided personal data will be processed and stored in EP internal databases that may be accessible from other areas and other countries. Requests for access should be directed to the Director of Human Resources at hr@execupharm.com.

Access to personal data will be limited within EP to authorized personnel as required for business purposes as well as IT for security and maintenance.

When you provide personally identifiable information to EP it may become accessible to some of EP’s business partners and affiliates. Companies we retain to fulfill requests for information (e.g. background checks) or to Clients for business purposes related to contracted programs or projects. In those cases, the other companies may also have access to your personally identifiable information. EP will take reasonable steps to ensure that there is a confidentiality agreement or other contractual agreement in place with any third-parties to whom it discloses personnel data for such business purposes.

There may also be instances where EP may be required to share your information with third-parties who have not been retained by us (directly or indirectly). For instance, if we are required to do so because of an applicable law, court order or governmental regulation, or if such disclosure is otherwise necessary in support of any criminal or other legal investigation or proceeding here or abroad. Many entities receiving personally identifiable information under these conditions have privacy requirements that apply to their handling of your information.

Your personal data is never sold, rented, or leased to any external company.

How is personal information transferred?

When EP transfers personal information to countries other than the country where the information was provided, we do so in compliance with applicable privacy laws. We endeavor to protect personal information entrusted to us no matter what country it is stored in or transferred to and seek to have appropriate procedures in place to maintain the security of your personal information.

Does EP use cookies and other web tracking technologies?

When you electronically access content provided by EP, we may automatically collect and temporarily store certain information in server logs. This may include:

 

  • Internet Protocol (IP) address in the normal course of the operation of our servers (IP addresses are assigned by your Internet Service Provider (ISP) and may be used to identify users);

  • Device event information such as errors, browser type, browser language, the date and time of your request, referral URL, and visited URLs;

  • Cookies, that are stored locally, may uniquely identify your browser to EP to allow automated access to certain services (this pertains to EP personnel/users). You may be able to modify your browser preferences to accept all cookies, to be notified when a cookie is set, or to reject all cookies.  If you choose not to accept cookies, you may not be able to use those functions of the websites that require registration.

What security procedures are in place to protect information collected?

EP maintains a reasonable level of physical, electronic and managerial procedures in order to protect the information that it collects from its website, candidates and staff. This includes maintaining computer equipment, networks, programs and documentation to a common standard and restricting access to equipment and information to appropriate individuals.

How can the information that EP collects be updated?

You have the right to review the personal information that ExecuPharm holds about you. You may access, review, correct, update, change, or request that EP delete (right to be forgotten) the information we hold in our staffing database at any time. This information will be provided in line with the local data access law/polices. All requests to access and review personal data must be made via email to hr@execupharm.com.

Questions related to this policy should be directed to?

Questions or comments related to this policy should be submitted to the Vice President of Operations of ExecuPharm, 610 Freedom Business Center Drive, Suite 200, King of Prussia, PA 19406, USA.

Notification of Changes

As ExecuPharm evolves and as privacy laws and regulations change, it may be necessary to revise or update our Privacy Policy. When we do we will also update the “last updated” date at the top of the Privacy Policy.